Taxes and payroll

I was just reading this article about what happens when you don't keep up your tax obligations. If you're an entrepreneurs and especially if you are thinking of setting up payroll, it's required reading for sure.

One of the skills that most people don't have is bookkeeping. Oh they can pay bills and follow up on invoices to get those payments, but payroll taxes and understanding the filing requirements and tax laws is beyond them (and most people don't want to track tax law). There's nothing wrong with that.

As an entrepreneur you don't have to be a genius about taxes or payroll to do it right.

He recommends having a bookkeeper or bookkeeping company and I agree. Beyond that I recommend having a bookkeeper and a CPA or Enrolled Agent (EA). At minimum I recommend having a professional help you set up your books and systems so that you're getting a good start. Even the smallest companies can benefit from having quarterly accounting services to make sure that they're on track.

A CPA is a Certified Public Accountant. It means that they are accountants who have passed the certification exam and do continuing education every year in order to keep their certification They, along with EA's, have a contract with the government which means that they have a responsibility to you and to the IRS. They can represent you in front of the IRS and have a burden of responsibility concerning getting your taxes right (based on the information you provide). Others, including bookkeepers, do not. That's one of the main reasons I don't do taxes and one of the main reasons that you ought to consider hiring such a professional to do that very important yearly task.

If you are involved in a company that does payroll or are an entrepreneur without a bookkeeper or accounting professional, it's a must read.

Remember: not understanding the tax law is no excuse in front of the IRS!

Finding The Forms You Need

You know how at the end of the year you're working on those pesky 1099 forms but find that you don't have the contractor's social security number or tax identification number?

Very small companies and companies that use a lot of independent contractors need to use for W-9 get tax ID information from their contractors. It's a simple form to have your contractors fill out bfore they start working with you.

You can find that form here. (Note: This will change in future years.)

You can search www.irs.gov for IRS forms or pulications. They are generally available online.

Now you know, so no excuses!

Tax Payer Advocacy

One of the many things that most people don't know about the IRS.

Taxpayer Advocate Service is an organization that that helps tax payers get help paying their back taxes, settle issues with the IRS and helps them get help with there is a financial hardship regarding those taxes.

From the site:
"Our mission in the Taxpayer Advocate Service reaches beyond individual cases and extends into the realm of Systemic Advocacy. The role of Systemic Advocacy is evident in the TAS mission statement: "As an independent organization within the IRS, we help taxpayers resolve problems within the IRS and recommend changes that will prevent the problems." This means we try to repair systemic flaws in the IRS and the tax code, which can cause trouble for taxpayers and IRS employees alike."

Interesting, isn't it?

Sales Tax: Do you sell things?

If you sell things, generally you need to collect sales tax.  In California you'll need to talk to the Franchise Tax Board.  They have a customer service site, that's being fairly useful, though not great. The link to information on getting a permit is here.

The site tells you about the documents you need. You can send your application in the mail or you can go in to the office to do the filing.

My experience is that many government offices, especially around taxes are fairly nice, helpful people who are willing to show you what you need and explain the process.